DIRECTOR OF MAINTENANCE AND FACILITIES
Fri, Feb 19, 2010 in Castlegar
Comp. 09: Employee Group Excluded: Closing Date is February 19, 2010:
Reporting to the Vice President Administration and Finance, the Director of Maintenance and Facilities is responsible for the strategic administrative leadership and management of the Maintenance and Facilities Departments. The Director will provide management of all College facilities. The ideal candidate has a recognized professional designation, and a minimum of five (5) years of senior management experience.
The Director of Maintenance and Facilities will be responsible for the day-to-day operations of the Maintenance and Facilities Departments with key responsibilities being:
- The Director is accountable for effective and efficient planning, administration, operation and renewal of all aspects of College facilities;
- The Director uses a teamwork approach to promote an organizational environment that encourages personal productivity, job satisfaction and the professional growth of employees within the Department;
- The Director is accountable to the VP, Administration and Finance for the development and management of the department's annual budget;
- Extensive knowledge of community college objectives, operations and administrative and organizational structures;
- The Director must have a commitment to collaborative and consultative processes;
- Demonstrated ability to lead change and organizational development projects;
- Demonstrated ability to identify and take advantage of opportunities to advance the Department, Division or College;
- Demonstrated ability to create and maintain a positive, student-centered working environment that supports students, faculty and staff;
- Demonstrated ability to exercise independent judgment, take initiative, assess problem situations and plan projects;
- A commitment to continuous learning as the foundation of a planned professional development process.
Commencing in March 2010, this is a continuous, full time administrative position. In accordance with the Administrative Staff Employment and Benefit Program, a comprehensive salary and benefit package will be determined based on the education and experience of the successful applicant.
The salary range will be Step EX4 -- $89,919-$101,375 per annum.
A detailed summary of responsibilities and duties will be included on the posting website.
Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to email their resume (along with covering letter, work references and supporting documentation/diplomas) no later than 4:00 pm on the closing date to job postings
ALL RESUMES MUST BE SUBMITTED VIA EMAIL.
CLOSING DATE: FEBRUARY 19, 2010
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Position Summary
Reporting to the Vice President, Finance and Administration, the Director, Maintenance and Facilities is responsible for the administrative leadership and management of the Maintenance and Facilities Department and all College facilities. Working with a team of approximately 42 staff, the Director is responsible and accountable for the physical resource assets of the College, comprised of property, building structures and associated interior/exterior components, building and site services, facilities and instructional equipment.
In particular, the Director, Maintenance and Facilities provides leadership and professional direction in the areas of facilities planning, administration, maintenance and repair; architectural and engineering services; construction and renovations management; energy management; landscaping; custodial services, and college security. Responsibilities include providing strategic and technical guidance to senior staff to ensure appropriate development of the campuses to support the mission of the college.
The Director ensures that the College complies with applicable legislated requirements and that processes and equipment are in place to ensure the protection of the College’s physical assets, its employees, students and visitors.
Major Accountabilities
1. FACILITY MANAGEMENT
a) The Director is accountable for effective and efficient planning, administration, operation and renewal of all aspects of College facilities.
b) The Director develops and implements College policies and procedures for facilities use, bomb threats, emergency preparedness, WorkSafe BC and business continuity.
c) The Director is responsible for securing, monitoring and ensuring coverage and compliance for all College insurance requirements in accordance with the University, College and Institute Protection Program (UCIPP) standards.
d) The Director collaborates with administrators, faculty and staff to determine facility needs for the College.
e) The Director is accountable for management of capital construction projects, including financial tracking, achievement of milestones, and ultimately, satisfactory completion.
f) The Director initiates, negotiates, and manages contracts for facilities and grounds maintenance related services.
g) The Director develops strategies and collaborates on implementation of energy management and conservation measures for utilities at all College locations.
h) The Director is responsible for producing and coordinating information to create required reports for government regarding facilities and utilization.
2. MANAGEMENT OF HUMAN RESOURCES
a) The Director is responsible to the VP, Finance and Administration for the management of human resources within the department.
b) The Director is responsible for the selection of staff based on clearly defined selection criteria, in accordance with agreed-to processes.
c) The Director conducts or delegates college-wide and Department orientation processes for new staff, and ensures that new employees are adequately prepared to undertake their assigned duties.
d) Before regular appointments are awarded, the Director ensures staff evaluations are conducted for all short-term and probationary appointments in the Department in accordance with agreed-to processes.
e) The Director ensures staff evaluations are conducted on a timely basis for all regular departmental staff in accordance with the agreed-to processes.
f) Director promotes staff renewal and develops and implements strategies to incorporate the principles of continuous learning into the professional development plans of departmental staff, congruent with departmental and strategic plans.
3. EMPLOYEE RELATIONS
a) The Director uses a teamwork approach to promote an organizational environment that encourages personal productivity, job satisfaction and the professional growth of employees within the Department.
b) The Director promotes and models the values of the College, promotes a learning and working environment where individuals are treated with dignity and respect, promotes and encourages the principles and practices of continuous improvement, innovation and creativity and ensures that the College’s practices are conducted openly, honestly and in the public’s best interests.
c) The Director takes a leadership role in establishing effective union and management relationships and works with union representatives to resolve problems effectively.
d) The Director ensures that College’s policies, procedures and provisions in collective agreements are observed and handles grievances at Step 1, depending on the nature of the grievance. The Director advises the Director of Human Resources and the President on the resolution of grievances at Step 2 and 3 and prior to arbitration.
e) The Director promotes performance recognition for individuals and groups.
4. DEPARTMENTAL BUDGETING
a) The Director is accountable to the VP, Finance and Administration for the development, management, prioritization and balancing of the department's annual budget.
b) The Director presents and justifies the department budget during annual budget review meetings.
c) The Director is accountable for ensuring appropriate expenditures within authorized budget in accordance with College policy, reviews financial reports to ensure adherence to budgets, monitors the control of allocated department funds and takes corrective action as required.
5. DEPARTMENTAL PLANNING
a) The Director, in conjunction with the VP, Finance and Administration, participates in strategic and facility planning, and develops and implements facility policy for the department’s programs, in particular, and the College, in general.
b) The Director develops tactical and operational plans for the department and assists in the development of the College’s strategic and operational plans.
c) The Director ensures there are opportunities for employee participation and contribution in the planning processes.
6. OTHER DUTIES
a) The Director performs other duties as assigned.
Required Skills and Abilities
a) Extensive knowledge of community college objectives, operations and administrative and organizational structures
b) Extensive knowledge of public security and safety operations
c) Considerable knowledge of all aspects of budgetary processes in the public sector
d) Considerable knowledge of administration of collective agreements
e) Considerable knowledge of an integrated MIS including a student information system, financial system, HR system, etc.
f) Working knowledge of governance models and related management approaches
g) Strong interpersonal skills, including communication (written and oral), negotiation, mediation, and conflict resolution skills
h) Strong information literacy and computer skills
i) Demonstrated ability to clearly express views, ideas, and facts effectively both orally and in writing
j) Demonstrated ability to deal effectively with individuals at all levels in a variety of consultative and collaborative processes that may be College-wide, departmental or interdepartmental
k) Demonstrated ability to deal effectively with representatives of external agencies in matters related to responsibilities
l) Demonstrated skills in leadership and team-building and ability to build effective teams
m) Demonstrated ability to provide leadership to a diverse staff group within a multi-union environment
n) Demonstrated ability to lead change and organizational development projects
o) Demonstrated ability to identify and take advantage of opportunities to advance the Department, Division or College
p) Demonstrated ability to create and maintain a positive, student-centred working environment that supports students, faculty and staff
q) Demonstrated ability to exercise independent judgment and initiative to assess problem situations and plan projects
r) A commitment to continuous learning as the foundation of a professional development planning process
s) A commitment to collaborative and consultative processes
Required Qualifications and Experience
a) A Diploma or Degree in engineering, architecture, construction or business management.
b) A minimum of ten (10) years related experience in facilities management, facility planning and/or building operations with at least five (5) years of progressive management and leadership experience as a senior manager.
c) Extensive technical expertise in building operations, preferably in a post secondary/educational institutional environment
d) Extensive experience in managing public security and safety operations.
e) Sound experience in human resource management.
f) Sound experience in budget development and management.
g) Sound experience in using computerized systems/software appropriate to facility services operations.
