Main Duties and Responsibilities
- Provides effective leadership to Finance staff responsible for financial operations
- Ensures that all financial transactions are consistent with Generally Accepted Accounting Principles (GAAP) and Public Sector Accounting Standards (PSAS) and that they are processed in compliance with the College’s financial policies and procedures, various government bodies’ requirements, contractual agreements and collective agreements
- Prompt and accurate completion of a variety of monthly, quarter-end and year-end financial procedures to close off and reconcile the general ledger accounts; assists in the preparation of a variety of financial statements and reports, in accordance with GAAP and PSAS and provides analyses and supporting documentation; prompt and accurate completion of all returns to government bodies
- Manages payroll functions and liaises with the Human Resources department to ensure information is timely and accurately processed and reported; manages the Purchasing department staff to maximize the efficiency and effectiveness of the purchasing module and related transactions and controls
- Manages the duplicating and mailroom staff to maximize the efficiency and effectiveness of these resource
- Prepares year-end working papers to support the annual financial statements and works closely with the Manager of Reporting, Planning and Accountability during the annual audit; prepares files tax related reports like GST and PST; prepares reports as and when requested by the Executive Director, Finance
- Develops selection criteria and for the selection of staff within the area of responsibility, in accordance with agreed-to processes
- Supervises staff in accordance with applicable collective agreement and College policy; coordinates and delivers financial training, as required, to department staff; promotes effective union/management relationships and works with union representatives to resolve problems effectively.
- Ensures that the College’s policies, procedures and provisions in collective agreements are observed and handles grievances at Step 1, depending on the nature of the grievance and provides input to the President and the Director of Human Resources on the resolution of grievances at Step 2 and 3 and prior to arbitration.
- Coordinates internal staff resources to prepare materials for the annual external audit in conjunction with the Manager of Reporting, Planning, and Accountability
- Participates in provincial information-sharing networks and regional and national forums as required
- Maintains the banking relationships necessary to effectively carry out College business
- Liaises with Canada Revenue Agency (CRA) as it relates to GST and related payroll information; liaises with the BC Government as it relates to PST and other provincial taxes
- Assists the Executive Director, Finance in the development, management, prioritization and balancing of the financial operations annual budgets.
- Ensures that expenditures are within the authorized budget in accordance with College policy, reviews financial reports to ensure adherence to the budget, monitors the control of allocated funds and takes corrective action as required.
- Participates in the preparation of activity plans for the Finance section on an annual and quarterly basis.
- Ensures that there is an adequate level of staffing in the various areas of financial operations (Payroll, Accounts Payable, Accounts Receivable, Cash Receipting, Treasury, Payroll, Purchasing, Duplicating, Mailroom) to provide service excellence.
- Ensures there is a process of continual improvement that provides opportunities for employee contribution and participation.
- Perform other duties as assigned
Skills, Knowledge and Abilities
- Sound leadership and supervisory skills with a commitment to develop and support a culture of trust, respect and empowerment; excellent oral and written communication, seasoned project management skills, and experience with communicating information across all levels of an organization
- Comprehensive working knowledge of financial accounting and information systems; supply management; payroll and benefits administration, business and management theories/practices; GAAP, PSAS, and federal and provincial regulations pertaining to Colleges
- Considerable knowledge of a computerized accounting, Payroll, reporting and data management system and tools within an integrated MIS
- Working knowledge of community college objectives, operations and administrative and organizational structures
- Strong interpersonal skills, including communication (written and verbal), negotiation, mediation, and conflict resolution skills; strong information literacy and computer skills including MS Office software
Education and Experience
- A Chartered Professional Accountant (CPA, CA, CGA, CMA) designation and status as a member in good standing with the professional accounting organization including a Bachelor of Commerce Degree or equivalent
- Three years of experience in a senior accounting position with process development responsibilities
- Extensive experience with financial information and accounting systems as part of an integrated management information system
- Demonstrated proficiency in database management and spreadsheet applications
- Sound experience in supervision and human resource management
This is a full-time, temporary position commencing as soon as possible and ending September 30, 2020 with the possibility of an extension. Salary and benefits are in accordance with the Administrative Staff and Benefit Program. Based on qualifications and experience, the compensation is in accordance with the Exempt Compensation Framework, which is aligned with Selkirk’s compensation philosophy. As such, the position will be placed on Grid Level 10 between the minimum and control/mid-point ($69,440.00 - $92,586.00) with a maximum of $101,845.00.