Requisitioning

Purpose

The is commonly known as a requisition, purchase requisition, or PR.  The purpose of the requisition is to establish authority, define requirements and suggest sources for the purchase of goods or services, materials and equipment.

The requisition is not a purchase order, it is FOR INTERNAL USE ONLY and MAY NOT BE USED DIRECTLY WITH SUPPLIERS to acquire goods or services.

Policy

The responsibility is vested in the Manager of Finance or Buyer as authorized designate, to arrange for the purchase of materials, supplies and services with the objective that they will be made available in the quality, quantity and price consistent with the needs of Selkirk College overall.  Only the Purchasing Department is authorized to commit the credit of Selkirk College except for those areas where responsibility has been specifically delegated as per the policy (Acquisition of Goods & Services Policy 9200):  The Vice President, Finance and Administration - major contracts; the College Library to purchase library books; the Bookshop Coordinator to purchase books and materials for resale through the Selkirk College Bookstore; the Director of Personnel for matters of Human Relations.

Except for small value purchase made with petty cash or by cheque requisition, all purchases must be arranged through the Purchasing Department.

How to Complete

When filling out a Purchase Requisition please follow these guidelines:

• Step 1:  Indicate the current date, estimated date order is required, your first and last name, department and local at the top of the form where indicated.
• Step 2:  Designate a room number for delivery where possible and add a suggested supplier(s) if you have one (or more).
• Step 3:  Fully describe each item along with the quantity required and description in the body of the form.  Where available, include model numbers, part numbers, re-order numbers and any size and/or dimension information.
• Step 4:  Place any additional remarks that may help the Buyer at the bottom of the requisition or attach a separate sheet of paper.
• Step 5:  Before sending the completed form to Purchasing, please forward your requisition to the appropriate signature authority for authorization and budget coding.

Please feel free to contact the Purchasing Department at local 209 if you have any questions or concerns.